Who usually prepares contracts for conventions and business meetings?

In the context of conventions and business meetings, the sales staff of the property typically play a crucial role in preparing contracts. Their responsibilities include coordinating with potential clients to understand their needs, negotiating terms, and ensuring that all necessary details are included in the contract to protect both the client and the venue.

The sales staff generally have the expertise and experience required to draft contracts that cover various aspects such as the venue's services, pricing, cancellation policies, liability issues, and other essential terms that facilitate the smooth operation of the event. They act as a liaison between the venue and the clients, ensuring that the agreement reflects the needs and expectations of both parties.

In contrast, while attendees of the event may have input on what they would like from the convention or meeting, they are not involved in the formal contract preparation. Similarly, the guests organizing the event may provide key information but typically do not have the expertise or authority to draft contractual agreements on behalf of the venue. The venue manager certainly plays an important role in overseeing the details of the event, but the actual preparation of contracts is primarily handled by the sales staff who specialize in this function.